We are the data controller

Aalborg University
Fredrik Bajers Vej 7K
DK-9220 Aalborg
CRN 2910238

The purpose of processing your information

Aalborg University (AAU) wants to collect information about what it is like to be a student at AAU in order to tell potential students about how similar and different existing students at AAU are. This can be done through posts on AAU's social media accounts, on AAU websites, through online and offline information campaigns for AAU, advertisements for, and articles about, AAU in print, posters, brochures/printed matter and in digital media formats, as well as marketing, campaign and advertising films for television and online platforms. Your answers will always be anonymous in the information material – we will never state individual people's answers.

We process the following personal data

General personal data, including your student email and your statements about your student life, processed cf. art. 6(1), letter a.

How we store your information

We store your personal data for as long as is necessary in relation to the purpose for which your personal data is processed and in accordance with applicable legislation. We then anonymise the collected statements by deleting the email address and archive them in accordance with archive legislation.

Information regarding your rights

When we process your personal data, you have several rights according to the General Data Protection Regulation. Among other things, this means that you have the right to erasure and data portability.

In certain cases, you have the right to insight, rectification, restriction and to object to our processing of the relevant personal data.

Please note that you cannot withdraw your consent retroactively.

You can read more about your rights in our privacy policy, which you can find here: https://www.en.aau.dk/privacy-policy-cookies 

AAU's data protection officer

If you have general questions about your rights, you can contact our data protection officer Niels Vase at dpo@aau.dk. 

Do you want to complain?

We must, and want to, follow the rules at all times. If you believe that we are not living up to our responsibilities, or that we are not processing your information according to the rules, you can complain to the Danish Data Protection Agency at dt@datatilsynet.dk.

However, we encourage you to contact us as well, and we will do what we can to address your complaint.

Disclosure to third parties within and outside the EU

Your data (or parts of your data) may be passed on to marketing agencies and the like in anonymised form for the purpose of publishing the material as stated under "The purpose of processing your information", solely with a view to fulfilling the purpose of the processing of personal data set out in this disclosure letter.

Based on your consent, AAU may publish material containing your anonymised data on its social media accounts, including Facebook, YouTube, Instagram and Twitter. Social media often have a registered corporate office within the EU, where the personal data is usually stored, but they often have subsidiaries and/or parent companies outside the EU, especially in the USA. This means that when your anonymised personal data is published on social media, the data may be transferred to a country outside the EU which does not provide the same level of data protection as countries within the EU.